FAQ's

Requests for building/field use may be submitted up to 6 months in advance and must be submitted at least 14 calendar days in advance. Time is needed to contact and verify availability with the school, schedule custodians and any other staff that may be needed for the event.

Please submit your request in a timely manner so that all necessary departments can be notified.

Although Irvine Unified School District makes every possible effort to maintain the accuracy of event information posted on school building calendars, at times building calendars may not include nor reflect all contracted events occurring within Irvine Unified School District facilities. Irvine Unified School District reserves the right to decline Facility Use Applications that conflict with previously contracted events that may or may not appear on school building calendars posted on the community use website.

Applications are submitted through Facilitron, an online scheduling platform. Before you can submit a rental request (reservation), you must first have an individual and/or renter organization account on the Facilitron platform.

Getting Started for Renters

Fees are billed according to the group category that your organization falls under. Below are the 3 categories that IUSD follows.  View the current fee schedule.

Group A: IUSD groups or non-profit groups organized to directly promote IUSD activities

Group B: Non-profit organizations (copy of 501c3 certificate required)

Group C: All other groups

Invoices are issued upon approval of permitted use and due 7 full calendar days prior to the first use.  Partial payments may be acceptable for ongoing reservations spanning multiple months.  

Payments are accepted via credit/debit card, eCheck, PayPal, or account balance via the Facilitron platform.  When paying by check, please make checks payable to Facilitron and include the Order Number (Mail to: Facilitron, Inc., PO Box 1935, Los Gatos, CA 95031-1935).

If subsequent fees are incurred and invoiced after the event, invoices are due within 30 calendar days of receipt.

An application must be submitted prior to making a tour request.  Tours are by appointment only and are contingent on site availability; walk-ins are not permitted at school sites.  

All tours are scheduled through the Facilities Use Department.  To request a tour, please email the Facilities Use department at FacilitiesUse@iusd.org. Please include the name of the renter and the application ID in the subject line.

The use of school equipment or supplies is not permitted unless noted on the approved permit.  By request, projectors may be available for use.  Additional equipment such as risers/platforms, tables, and chairs may be rented at an additional cost.  

Changes to reservation requests may be made by logging into the Facilitron platform.  Change requests will be sent to the District for review and approval.  All change requests and changes will be recorded in the "comments" section at the bottom of the page.

Making and Managing Reservation Requests

Please note: changes (including cancellations) made after an application has been approved will be subject to fees.

Most applications are approved within 20 business days.  Applications received during summer and holiday periods may be delayed in processing.  

Renters may view the status of their application and email the Facilities Use Department through the Facilitron platform.   You may also email the Facilities Use department at facilitiesuse@iusd.org or call us at (949) 936-5335. Please include the name of the renter and the application ID in the subject line.

A Use of Facilities permit is required for all organized use taking place on District property.

NOTE: No outside use can conflict with site events or school hours.

For those organizations that qualify under the Group B category, a copy of the 501c3 certificate is required. Documents may be uploaded from your Documents page, or directly on your Reservation Details page on the Facilitron Platform.

How Do I Upload My Document?

A Certificate of Liability Insurance (COI) and Endorsement must be provided a minimum of 14 calendar days prior to the event date to complete the application process. Documents may be uploaded from your Documents page, or directly on your Reservation Details page on the Facilitron Platform.

Learn more about insurance requirements.

NOTE: It is the User Groups’ responsibility to ensure that all documents are uploaded to Facilitron in a timely manner and contain all the requirements listed on the Regulations and Policies Regarding Community Use of School Buildings and Grounds.

Please refer to the contact information listed on your permit to reach District staff during your event.

In the event of an emergency, District Campus Safety Services, the Irvine Police Department, or the Emergency Line may be contacted depending on the severity of the emergency.

Campus Safety Services
(949) 936-5350 - General Number
(949) 337-5196 - After Hours Service Line

Irvine Police Department
(949) 724-7000 - Non-Emergency Number

Emergency
911