DISTRIBUTION OF MATERIALS

ADMINISTRATIVE REGULATION - 2400

Materials generated by persons outside the district may be distributed or posted in district schools only when prior approval has been granted by the Superintendent or designee. The Superintendent or designee may approve the distribution to students of materials prepared by organizations which are school-sponsored or school-related to serve the educational interests of students. Such materials may bear the name or logo of the donor.

Unless generated by the school, surveys or questionnaires requiring student or parent / guardian response also must be first approved by the Superintendent or designee. All materials to be distributed shall bear the name and contact location of the sponsoring group.

Organizations seeking to distribute materials through the Irvine Schools should be aware that the elementary and middle schools do send approved materials home with each student. The high schools do not send notices home with students.

  1. Information Originating With Schools and School-Related Organizations
    The principal is directly responsible for the content and distribution. (Examples of school organizations: PTA, PTO, PFFO, School Advisory Forum, School Site Council, Boosters Clubs, etc.)

  2. District Office Originated Information
    The originator is responsible for the content. The principal is responsible to hold the material for clarification, if necessary. (Examples include: Parental Rights, Immunization Requirements, Human Resources Bulletins, etc.)

  3. City of Irvine Recreational and Educational Programs
    Distribution of City of Irvine Recreational or Educational Program materials do not require Superintendent’s approval. However, such materials are to be consolidated on a not-to-exceed once per month distribution basis and are to conform to a common format with the City logo and telephone number highly visible at the top of each flyer.

  4. Information Originating With Non-School-Related or Community Organizations
    Distribution of material in this category requires prior approval of the Superintendent. An approval form from the Superintendent’s office will accompany the material. Such material may bear the name or logo of the donor or sponsoring group.

    a. Irvine Community Recreational and Educational Programs
    Materials will be approved for distribution from recognized, responsible volunteer organizations -- e.g., Scouts, Campfire Girls, Little League, Bobby Sox, etc.

    b. Private Recreational or Educational Programs
    Materials describing educational or recreational activities offered in the community by private organizations will not be distributed to students, but may be placed on display in the principal’s office. (This display may be a small table or literature rack in the reception area with a sign posted above it.) (See Board Policy 1325 - Advertising and Promotion.)

    Principals are responsible to hold the material for clarification, if necessary.

    c. Out-of-Irvine Programs
    Materials describing programs held outside the City of Irvine will not be approved for distribution, unless sponsored by an Orange County governmental agency.

Prohibitions
Materials shall not be distributed to students if they:

  1. are obscene, libelous, or slanderous (Education Code 48907)

  2. incite students to commit unlawful acts, violate school rules, or disrupt the school's orderly operation (Education Code 48907)

  3. discriminate against, attack or denigrate any group on account of gender, race, color, religion, ancestry, national origin, disability, or other unlawful consideration; or promote one group over another

  4. solicit funds or services for an organization, with the exception of solicitations authorized by the Board of Education

  5. promote the use or sale of materials or services which are illegal or inconsistent with school objectives. Advertisements for tobacco, intoxicants, and R-rated and X-rated movies or products shall not be permitted

  6. promote any particular religious or political interest

  7. are not easily accessible to parents.

Revised: January 1999
See also: Wenkart Advisory, OCDE, June 03, 2003